Open Positions

Administrative Associate / Assistant

We are looking for a detail-oriented Administrative Assistant (part-time) to join our team to ensure our operations run smoothly and efficiently.

RESPONSIBILITIES/DUTIES:  

This position is pivotal in helping us be as effective as possible in our work by supporting a variety of administrative responsibilities including operations, bookkeeping support, and HR support. Key responsibilities include the following:

  • Provide efficient client and staff meeting support

  • Support and track contracts and maintain office records and systems

  • Coordinate, track, and process vendor invoicing and client fee agreements

  • Manage employee communications and tracking systems, including employee policies, handbook, onboarding, and vacation schedules

  • Coordinating outreach and engagement with building management and vendor agencies

  • Provide additional support for consultants as needed

  • Provide miscellaneous administrative support as needed

WHAT WE OFFER

  • A collaborative and supportive team environment

  • The opportunity to help us help our nonprofit clients meet their own organizational goals

  • A role that provides a chance to develop a wide range of skills

  • A part-time schedule that offers great flexibility

THE IDEAL CANDIDATE REQUIREMENTS/EXPERIENCE

The ideal candidate will be independent, hardworking and empathic, with a knack for getting things done. To be successful in this role, a qualified candidate should possess:

  • Strong attention to detail and ability to multitask

  • Demonstrated history of initiative and follow-through

  • Proven organizational skills with a commitment to getting results

  • Excellent communication skills (written and verbal)

  • Ability to quickly grasp concepts and distill information

  • High degree of discretion

  • Proficiency with Macs and the Microsoft Office Suite

  • Experience working with small agencies, HR or IT departments preferred

LOCATION: This is a hybrid position with in-office activity 2- 3 days a month (53 W. Jackson, Chicago) 

TERMS:  Part-time, 12-16 hours per week

COMPENSATION:  $20-22 per hour

BENEFITS:  This part-time position does not qualify for benefits

Interested parties should send resumes / inquiries to Derek McPhatter, Vice President, at  dmcphatter@latzandco.com with “Latz & Co Admin Team” in the subject line.

Associate- Client Services

Overview

  • Location: Chicago, Hybrid

  • Type: Full Time or Contract

  • Min. Experience: Entry to Mid Level

Who We Are

Latz & Company is a fundraising and organizational development firm dedicated to transforming nonprofits. For more than 30 years, we have joined with our nonprofit partners and their constituents to help them prepare for and to implement major gift programs and capital campaigns.

Fundraising results have been optimized when supported by our organizational development services. We have proudly partnered with more than 300 nonprofit organizations, we have the capacity to help local, national and international organizations achieve their fundraising goals.

Our services include:

  • Capital Campaigns

  • Major Gift Programs

  • Annual Fund and Advancement

  • Organizational Development

  • Brand, Marketing and Communications

  • Strategic Assessments

A Career at Latz & Co

Our people are our greatest strength. The collective sum of the individual experiences, backgrounds, knowledge, and talent that we invest in our work represents a significant part of not only our culture, but our reputation of perseverance.

A distinguishing element of our firm is our commitment to customize each and every engagement to the unique circumstances and needs of our clients. Due to that and the variety of our organizational partners you’ll have a diversity of projects.

We consider our work as integral to our client’s efforts to realize their goals and objectives, and we are willing to roll up our sleeves and become part of the client team by immersing ourselves into the opportunities and challenges our clients face in their work.

Our partnership philosophy reflects the view that clients need more than advice and counsel; they need help actually getting the job done. Whether you are working on a capital campaign or a strategic assessment you will have direct access to leaders at our firm, leaders in the field, expanding your opportunities to learn and build your network for future success.

Who You Are

Outstanding candidates bring a diverse background, an interest in philanthropy, and ambition to succeed in a rewarding career. The ideal candidate is a highly self-motivated and passionate individual who possesses fundraising experience or transferable skills in consulting, communications, marketing, and strategic planning.

We are looking for a dedicated professional who can:

  • Apply critical and strategic thinking to quickly identify the crux of a problem, question, or issue

  • Communicate clearly, concisely, and logically both verbally and in writing and is comfortable articulating strategies with a variety of audiences

  • Adopt an approach to any given situation and remain open-minded to new ideas

  • Be empathetic to others and their ways of working through and communicating ideas

  • Thrive in a mission-oriented environment and is motivated by the idea of working across philanthropic sectors Qualifications include:

  • Excellent quantitative analytical skills

  • Exceptional interpersonal skills and ability to work collaboratively with all levels of staff, volunteers, donors, and prospective donors

  • Outstanding organizational skills and ability to manage multiple tasks simultaneously

  • Great storytelling skills and strong public speaking skills

  • Professional demeanor Computer proficiency

Projects may include:

  • Supporting the success of a client-engagement through developing and updating project plans, participating in client-facing meetings, as well as internal meetings focused on project deliverables.

  • Managing the project plan, including scheduling and setting the agenda for internal and client facing meetings, both in person and virtual

  • Preparing fundraising campaign materials, including strategic plans, operating materials, case statements, and major gift proposals

  • Conducting in-depth prospect research

  • Write and deliver high-impact presentations and materials Latz & Co offers a graduate associate training program, resources, career advancement, mentoring, and networking opportunities.

We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

Interested parties should send a cover letter and resume to the attention of Elyse Johnson, Vice President at ejohnson@latzandco.com.

Graduate Associate Program

OVERVIEW

The Graduate Associate will gain experience supporting the firm’s internal business management needs, as well as core service offerings provided to the mission-driven sector.

Projects will include direct support on several current and upcoming client engagements, as well as a number of administrative projects related to the firm’s infrastructure. At the conclusion of the 9-week period, candidates will have experience in:

  • General Business Management and Operations 

  • Client Services: Supporting discrete deliverables for current mission-driven clients

  • Client Services: Supporting and trouble-shooting services for new client prospects

Estimated Commitment: 20 Hours a Week

This position is designed for a full virtual work experience, with opportunities to expand. Beyond the desk work, the Graduate Associate is expected to participate in:

  • Bi-Weekly Check-In Meetings with Full Management Team

  • Weekly Check In’s on support for Client Engagement Tasks

  • Ongoing communication via email, slack, and phone

Initial Term

9 Weeks, starting date TBD

Compensation

Estimated at $20 / Hour for 20 hrs. Weekly (paid twice a month).

Specific Projects may include:

L& Co Management and Operations – supporting management team (President, and Vice Presidents) on:

  • Scheduling / Calendar Management

  • Practice Area / Engagement Templates

  • New Business and Marketing (RFP responses, communications content)

  • Client Services 1:  Client-Facing Support – Notes, Correspondence, Scheduling

Interested parties should send a cover letter and resume to the attention of Elyse Johnson, Vice President at ejohnson@latzandco.com. 

Contractor -  Operations and Administration

Overview

Latz & Company seeks an experienced professional to drive an operations and administrative management scope of work in order to strengthen the firm’s infrastructure.

Operational and administrative support includes matters involving information technology, communications technology, managing vendors, support for the individuals responsible for delivery of the service offerings.

These duties have been managed on an ad hoc basis over the course of the pandemic, without dedicated staffing resources.  Latz & Company seeks an experienced administrator as partner in the overall review, re-organization and management of key administrative and operational priorities.  

The contract will conclude with the delivery of key recommendations across the firm’s administration and operations, including recommendations on the position-description and/or staffing pattern for permanent administrative resources at the firm. 

Scope of Work

Over the course of 12 Weeks (roughly April – July 2022), the Contractor will work with the Latz and Company Management team, staff and key contractors on specific work scopes, encompassing the following areas:

  • Virtual Office Administration

  • Management Team Support

  • Human Resources

  • Vendor Relations / Vendor Assessment

The Administrative Contractor to drive the generation of the following deliverables, in collaboration with the management team:

Virtual Office Administration

  1. Technology Audit (computers, voicemail, instant messaging, file-sharing, etc.)

  2. Updated Company Calendar System (for zoom and in-person commitments)

  3. Client Services Shared Drive (updated directory for templates, key documents, etc.)

  4. Management Shared Drive (updated directory for Proposal Development, Bookkeeping, Marketing, and Financial Reporting)

Management Team

  1. Support senior management on select client engagements (notes, prep sessions, etc.)

  2. Recommendations on sales cycle process (intake, presentations, proposals, Letter of Agreement, etc.)

  3. Recommendations on sales strategy – engagement resourcing and profitability

  4. Annual Calendar – anticipating All Team Meetings, Tax Process, Audit process, etc.

  5. Job Description recommendation for permanent / semi-permanent Office Administrator Role

Human Resources

  • Updated online directories for

    • Personnel Files

    • Employee Benefits (401K, insurance, etc.)

    • Holiday and Paid Leave Tracking System

  • Review 2020 Employee Handbook, and recommend revisions

Vendor Assessment

  • Updated online directory with key contact info, contracts and terms for each current vendor, including

    • Management Tools

    • New Business / Sales Tools

    • Bookkeeping Tools

  • Recommendations on vendor scopes across operations, including

    • Information Technology

    • Bookkeeping

  • Marketing and Promotion

Required Skills

  • Strong proficiency in MS office suite including Word, Excel and Outlook.

  • Presentation development experience with PowerPoint or comparable software.

  • Organized individual with a commitment to results

  • Strong and professional communication skills with both co-workers and clients

  • Retention of confidential company and client information.

  • Project management experience

Compensation and Time Expectation

This is a contract, part-time position, estimated 10 hours a week at $30 / hr.  This contract is projected to occur over a 9 – 12 week period, beginning as early as April 2022.

This is a flexible, remote position.  Duties can be executed independently, alongside a schedule that will include sitting in on weekly management meetings focused on the priorities above. Most recommendations can be delivered via simple typed bulleted lists, also shared verbally. 

Interested parties should send cover letters/ resumes to Derek McPhatter, Vice President at dmcphatter@latzandco.com.